Roster Management: Streamline Your Business with Auto-Rostering

Industries that rely on shift work face numerous challenges when it comes to rostering and staffing. From assigning the right employees to shifts to managing cover, holidays, absenteeism, morale, costs, and productivity, finding the right balance can be difficult. The consequences of even a small mistake can be costly for a company.

That’s where employee rostering comes in.

Effective rostering is a game-changer for companies, boosting efficiency in all areas. It reduces absenteeism, maximizes efficiency, improves the customer experience, and saves costs. In this comprehensive guide, you’ll find everything you need to know about effective rostering.

What is rota management?

Rota management is similar to rostering and refers to the planning of shifts for your employees. This involves considering factors like staff availability and holidays, well-being, cover, and on-call shifts, skills, and costs. The goal is to create a rota that keeps your business running smoothly.

The drawbacks of traditional rostering

Traditional rostering was a manual process that involved using spreadsheets to plan shifts. However, manual rostering is prone to mistakes, resulting in various costly issues.

Here are some of the major problems with traditional rostering:

Higher fatigue and stress among staff: Manual rostering makes it difficult to track employees’ working hours, absences, and breaks. This can lead to excessive overtime, insufficient breaks, and ultimately widespread fatigue and stress among your staff.

Understaffing: Rosters need to be agile to cope with unexpected events like staff sickness or severe weather conditions. Manual rostering requires constant monitoring and amending, leading to problems with under or overstaffing. This not only affects immediate profits but also impacts the experience of your clients.

Why should you consider auto-rostering?

Auto-rostering, also known as e-rostering, refers to software that automates your company’s rostering process. These platforms make it easy to configure rotas that align with your shifting business needs.

Here are some reasons why auto-rostering can benefit your business:

Save time and money: Automating rostering tasks reduces administrative burden, freeing up resources for other areas of your business. It also helps you save money by preventing under and overstaffing situations. Real-time visibility of changes ensures you always have the necessary resources. Additionally, appropriate staffing improves the customer experience, boosting your profits.

Reduce absenteeism: Auto-rostering gives you complete visibility over your staff’s working patterns and automatically flags any issues. This ensures everyone works the right amount of hours with adequate breaks, reducing issues related to fatigue, burnout, and stress. As a result, you’ll have fewer absences that require cover.

Discover industry-leading automatic rota management.

Managing rotas may seem complex, but it doesn’t have to be. With Nextra’s rostering platform, you can quickly and easily configure rotas. It offers intelligent forecasting to help you meet projected demands, manage shift costs, track absences, and target problem areas—all while ensuring compliance with working time regulations. This is rostering you can rely on.