Essential Features of School Management System
Running a school is not all about enrolling students and teaching them. It is more about management. You need to manage teaching staff, domestic staff, time, and several other things to run a school properly. A lot of data entry work is always there looking for your attention. You cannot handle all these things manually. If you try to do so, you may not be able to deal with data handling only. Therefore, the only option you are left with is to get school management software for your institute.
Such software can help you in every possible manner. First of all, it helps in the management of the data work. It automates most of the data handling processes making it easy for you along with saving plenty of your time. Teaching and non-teaching staff along with any external party can communicate through this centralized system. It also tends to reduce the communication gap among students, teachers, and parents.
Furthermore, it has an attendance management system that keeps track of every student enrolled in your school and checks their presence. All these benefits make you implement a SMS system in your institute. However, you cannot just go and get one for your school. Your selected school management system must have some essential features. Let’s go through these features.
Contents
Features Every School Management System Must Have
The following are all the essential features that must be present in your selected SMS.
Students Enrollment
Students are the main revenue generators in your school. Therefore, the first feature your school management system must have is enrolling them. This system must have enough information about every student after enrolling them. Automated enquiry management, online document, and application validation are the key things that must be performed by your system. Apart from that, it must be able to enroll students virtually as well.
Registration
Registration is a way more critical procedure than enrolling. Your system must be capable of handling this process as well. It must have quick data handling and operating features. During registration, minor mistakes in data entry can be a problem. Therefore, it must be done automatically by your school management system.
Scheduling
Manually scheduling classes and other things after enrollment and registration is a real headache. Therefore, your selected school management system must have scheduling features as well. It can schedule everything pretty comfortably using online portals. Online study portals, calendar integration, schedule handling, and communication between students and staff are the key things that come under this feature. The school management system can rely on email templates or proprietary messaging for immediate communication between students and staff.
Fee Tracking and Online Payments
Managing the fees of students and then paying teachers is one of the worst management tasks. It simply comes under the payroll or HR department of the school management. However, doing so manually can be a real headache. Therefore, your selected school management software must-have features to handle all these things.
Firstly, it must have a fee-tracking feature. This feature will allow the system to gather information about the students who have paid their fees. Discounts in fees for several students are also managed by the system. Secondly, it must have an online payment feature as well. This will allow the school management to pay the staff timely and directly into their accounts.
Staff Management
Your selected school management system must have a staff management feature as well. The school has both teaching and non-teaching staff. You need to manage them properly to maintain all the systems of your school. Keeping their information, tracking their performance, promoting staff members, assigning designations, and allotting duties, all come under staff management. Your selected school management system must be able to do all these things automatically.
Parent Portal
You cannot neglect the parents when managing your school. Parents must be able to contact school staff without any restrictions. Therefore, a parent portal must also be present in your school management system.
Bottom Line
Finding an SMS system with all these features can be a real struggle for you. Don’t worry! We will help you in this regard as well. You can opt for Classreach. It is a reliable school management system with all the advanced features.
