Ensuring Business Confidentiality with Document Shredding and Storage Services

As the corporate world moves deeper into digitization, it’s easy to assume that document warehousing and document shredding are concepts of the past; in a time when nearly everything is carried out on computers or smartphones, it’s easy to see paper records as both rudimentary and unnecessary when it comes to day-to-day business practices. The truth? Even as thousands of companies move into the overwhelmingly digital realm, confidential information is still being printed and stored on paper just as much as it ever was: this stark reality merely highlights all the more the need for a fully integrated document storage service that combines document shredding and document storage, thereby increasing business security.

Comprehending the Intrinsic Worth of Document Shredding

Document shredding is providing more than just a service of getting rid of daily paper clutter of no further value. Files filled with confidential information, which are no longer needed and just not taken care of properly to be thrown away, can become a really big security issue if disposed without the right thinking or care: – shred old invoices, – old files from personal records, – files from patients, if you deal with a medical institution, etc. travelling into the wrong hands can be a spark for an explosion of identity theft, fraud or misrepresentation, corporate espionage, data seepage, etc. that can have a ripple effect on an entire company’s structure.

In Favor of Opting for Professional Shredding Services

Others prefer to be in control of doing this in-house. But for businesses there are a number of added benefits to outsourcing document destruction to a professional shredding services, including a secure, systematic and legal way of destroying documents. It also frees up your time and your in-house staff so they can focus on other, more strategic aspects of a growing business.

The Role of Document Storage in Facilitating Business Operations

On the converse, not all documents meet the criteria for ‘shred and destroy’ or for ‘trash forever’. Some documents have to be retained for extended periods of time in case they are required by statute, or because they remain an important part of the company’s archive. In these cases, efficient and secure document storage becomes critical. Sound document storage helps protect sensitive and important paperwork from theft, loss and damage, and makes information available for use when needed.

The Case for Using a Document Storage Service

Storing these documents internally can lead to a number of problems, such as operational inefficiency due to lost documents and even security-related issues such as breaches and loss. When you outsource document storage to a quality third-party, you’re guaranteeing a super-secure organised way of tracking your paperwork with less risk of breaches and loss. A service like this will likely offer digital access to the stored docs, adding yet another level of convenience to their already locked-tight security measures.

Bridge the Gap with Document Shredding and Storage Services: An Integrated Approach

So if you want to really maximise efficiency and security, it makes sense to put your particular document requirements – both shredding and storage – together with one service company. If your service is being managed properly, it could save money, help you run more smoothly and, most importantly, protect your documents from access by the wrong hands or from destruction that isn’t up to standard.

Successful Document Management in the Digital Era

While more and more companies are digitising their document management, physical document management is not an area to be overlooked, and professional document management, including all shredding and storage services, are coming to the fore for the modern-day business as physical document security becomes increasingly important. We are confident that you are in safe hands with a dedicated provider, such as ZircoDATA, who are able to manage your highly confidential documents for you, whether it is for shredding or storage; this will offer security in two areas – giving you peace of mind with your document management, and ensuring your operations are also operating efficiently.

Final Thoughts

In the end, reduced profits, excessive fines and even crippling litigation can arise from poor document management in any business, not to mention immeasurable damage to your company’s reputation. It is the responsibility of every enterprise to integrate document shredding and storage – in-house or through a professional service provider – into the company’s overall data security policies. Your business and your customers will be protected. They deserve nothing less. And your reputation will benefit as well in this increasingly digital age. It will be safer and easier to conduct business when done through proper channels.