Email Hosting: 7 Considerations When Choosing A Provider
Personalised email hosting is easily the best option for business owners looking to optimise their branding through this imperative platform. It provides your brand with a dedicated server and personalised address. It also allows you to use your name and domain name to send and receive communications i.e. [email protected]. These services don’t only optimise your branding, but they also come with guaranteed collaboration, performance, security and extra features like automated replies, enhanced flexibility and storage.
It’s imperative that you choose a reputable provider who has your company interests close at heart. You want to ensure that they are a team who will provide all these essential features as well as guarantee top level technical support.
With all this in mind, here are seven imperative considerations to make when it comes to choosing your business email hosting provider:
- Can they manage your company’s size & scale?
The most important factor to consider with services like Microsoft 365 business email is the size of your company. These services are highly-scalable, so if you’re just starting out with a few team members then you probably won’t need some of the bigger features that the services offer (just yet!).
Regardless, your brand could scale up out of nowhere, in which case you will want to be with a provider who will allow you to enlist these features as needed!
- Do you need advanced security?
Standard service providers often don’t have added security features to shore-up your communications. Therefore, you should definitely consider choosing a provider that puts their clients’ security first.
- Are they compatible with your company?
Your service must be compatible with your devices and software. What’s more, it must provide the scalability you need to add or remove features at a moment’s notice. For example, if your company grows out of nowhere, you might need the scalability to easily add new team members to the company profile. As such, your provider should easily be able to offer this level of scalability.
- Do they offer high-grade technical support?
It’s 2024, and any reputable webhost should offer round-the-clock technical support to their valued clients. After all, you might have customers receiving email notifications in different timezones, and therefore require a team who can provide technical support in the unlikely event of a problem. Therefore, inquire about their level of technical support: is it 24/7? Or, does it sound like an afterthought? If it is the former then you’re likely onto a winner.
- Do you need their extra features?
Do you only need to send and receive communications? Or, do you need extra features like mailing lists, meeting scheduling, resource sharing and more? It’s vital that you consider the features you need before signing up with a provider.
- Can they handle your mail influx?
Any company that expects to receive plenty of communications must choose a provider that will allow for such an influx. If your server cannot provide the storage space you need it might falter and leave your email in a state of downtime so be sure to consider this imperative!
- Do they have a good reputation?
The provider should always have a pre-established reputation for quality. You might come across a relatively-unknown hosting provider offering a cheaper price. Sure, that price tag might be tempting, but can you be sure that their security features are up to standard? It’s imperative that you go with a company that has a trusted reputation for providing the above-listed benefits before you sign up!
